Printing ____ Is Useful for Reviewing a Presentation
PowerPoint presentations are often shared on a projector or display, merely sometimes you might need to create a printed copy for your audience. Information technology'south bully to have a physical re-create of your presentation for reference.
When it comes to printing slides in PowerPoint, at that place are 3 primal formats that yous tin print your slides:
- Total Page Slides - This is basically the same view as the standard view in PowerPoint, simply printing each slide on its own page.
- Notes Pages - If y'all use the importantSpeaker Notesfeature to add reminders on what to say, you can print Notes Pages to keep them nearby. Imagine keeping these on the podium while speaking.
- Handouts - You can save paper and ink by printingHandouts,which include multiple slides on the same page with space to write notes.
Note: you can likewise print an outline version of your slides, it includes no visual content from the PowerPoint presentation.
In this tutorial, I'll teach you how to print a PowerPoint. When information technology'southward crunch-time and yous need to create a physical copy of your presentation, employ this consummate guide.
Why Print Your PowerPoint Slides?
Because PowerPoint frequently lives in digital format, you lot might be wondering why you might want to impress the slides. Hither are some situations that you should consider printing your PowerPoint slides:
- Printing your presentation can help you spot errors or typos in your presentation; I e'er find something in a printed re-create that I miss on-screen.
- Hand out copies of your presentation for the audience to retain after the meeting, or to review beforehand.
- Maybe you don't use PowerPoint for sharing presentations on screen at all, and instead utilise it as a simple tool to design handouts or posters.
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Nosotros besides have a useful compliment to this tutorial. Before reading on, download our FREE eBook: The Consummate Guide to Making Great Presentations. It will help yous write, design, and deliver the perfect presentation.
At present, we'll look step-by-step at how to impress your PowerPoint slides in a variety of formats and styles, showtime in a quick tutorial video, so in written format.
How to Quickly Impress PowerPoint Slides (Watch & Learn)
Let's jump direct into these tips in the screencast below. I'll walk you through how to print your slides in a multifariousness of styles. I'll testify you lot how to print a presentation in each of the formats discussed to a higher place and create PDF versions.
At present, let'due south swoop into a written walkthrough of how to print slides.
The Basics of Printing
Before we tackle working with multiple print formats, let's larn the bones choices you should make before you lot impress any presentation. To become started, go to theFile > Printmenu selection.
1. Choose Your Printer
Higher up all, you lot should choose the printer that you want to send your presentation to. If you work in an office environment with many network printers, e'er double check this setting to ensure that the file won't land on a co-worker'southward desk!
This is simple: click on the dropdown option netherPrinterto select a printer you've installed to send your slides to.
The default printer that shows is controlled by your system's default printer, so you'll demand to get to theCommand Panelon Windows orSystem Preferenceson Mac to lock in those changes.
My virtual motorcar currently doesn't have a printer connected, so I'll choose the virtual printer that sends a simulated document to Microsoft OneNote.
2. Choose the Pages to Print
You may not want to print every slide in your presentation. The proficient news is that PowerPoint makes it piece of cake to choose a selection of pages to print.
To make a selection for the slides to impress, click on the dropdown simply underSettings.This defaults toPrint All Slides, merely in that location are several options.
If y'all cull custom range, you'll see a box where you tin can enter the selection of slides to print. Simply put in the beginning slide you want to print and the terminal slide you desire to print with a dash in betwixt, such equally"6-12" to print slides from half-dozen to 12.
UsePrint Electric current Slideto print only the slide you selected before jumping to the print options.
3. Cull Orientation and Color Settings
Orientationdescribes the direction that your content is printed on. Yous tin choose betweenPortraitandMuralorientation. Portrait orientation ways paper is taller than it is wide, while landscape orientation is wide.
Finally, make certain to double check your color settings. Printer ink is more expensive than oil, particularly color link! This setting is just below the orientation dropdown.
You may want to learn more about working with PowerPoint multimedia before continuing on:
Once you lot've setup those choices, you tin move on to other settings for how your printed slides volition appear. Let'due south move on from the basics to larn how to print in many dissimilar formats.
Full Folio Slides
Total page slidesare merely printed copies of your slides, one per page. This is a great choice when you need to review the slide before presenting.
As I mentioned earlier, sometimes seeing the slide abroad from your computer can assistance you grab errors or rethink the content. All the same, this option uses the most paper and ink, then call back advisedly earlier choosing it.
Print PowerPoint Slide Handouts
What are handouts in PowerPoint?Slide handoutsare an ideal option for printed copies. It's a great mode to fit many slides on the aforementioned page and conserve newspaper in the procedure.
Use PowerPoint slide handouts for reference copies to go on your place int he presentation, or to review your PowerPoint for typo'due south and misspellings.
Click on the dropdown option for print mode (it defaults to "Full Page Slides") and you'll run into a diversity of options for presentation Handouts. You lot can choose how many slides you lot desire to fit on each page before you send it to the printer.
Print Presentation Notes Slides
PowerPoint Notes slides show theSpeaker Notesthat you've added to your slides. Because of this, they are platonic to print PowerPoint slides with notes and proceed on your podium or lectern when presenting.
Change the PowerPoint dropdown selection toNotes Pagesto print slides with the speaker notes showing below them.
How to Impress as a PDF
One of the virtually popular questions for exporting and "nigh press" a presentation is to print a presentation as a PDF.
This is a crucial tip when someone else is helping you impress and they don't have PowerPoint installed. If you're taking your presentation to a print shop for case, a PDF on a pollex drive is more than likely to work and impress properly.
To create a PDF of your presentation, go to theFile > Exportoption in Microsoft PowerPoint. Then, click onCreate PDF/XPS Certificateand chooseCreate PDF/XPS.
Now, you might exist wondering how to create ane of the views we've shown (full page slides, notes pages, and handouts) in PDF format. On the pop-upwards menu, click onOptionsto open upwards other settings.
On the new Options menu, you'll have admission to alter the print settings. You can modify fromSlidestoNotes Pagesusing thePublish Whatdropdown selection, shown in the screenshot below:
A PDF is a commonly accepted file format, so this is a bang-up way to ensure compatibility for other readers.
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Recap and Learn More than PowerPoint Skills
This tutorial tin can serve as your reference guide when it's time to take your presentation from screen to difficult copy. Whether information technology'southward notes pages, handouts, or some other view, printing your slides is a necessary skill for many presentations.
If you lot were interested in this tutorial, don't miss out on these other tutorials to assistance you build your PowerPoint skills:
Or, download one of our professional PowerPoint templates, to help you design a great presentation quickly:
What challenges have you lot had when printing your own presentations? Let me know in the comments beneath if you need a specific solution.
Source: https://business.tutsplus.com/tutorials/print-powerpoint-slides--cms-29579
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